Constitution of the Highland Rim Bicycle Club, Inc.
As amended January 19, 2015
The Highland Rim Bicycle Club, Inc. is a non-profit corporation chartered by the State of Tennessee whose objects and purposes are to promote the general interests of bicycling in all its phases; to encourage and facilitate touring, meets, races, cycle outings and all forms of recreational cycling activities; to defend and protect the rights of bicyclists; to secure their understanding and recognition of the need for safe riding conditions; to promote public awareness of the bicycle as a vehicle for pleasure, health, and economical transportation; and, to cooperate with public authorities in the observance of all traffic regulations.
- Any person interested in bicycling is eligible for membership. All applications for membership shall be accompanied by annual dues. The spouse of a member and his or her children may be registered as members for no additional cost.
- Any member who willfully violates any provision of the Constitution may be suspended or expelled at any meeting of the membership by a two-thirds vote of the members present.
The following officers shall be elected by the membership. These officers, together with the chairmen of the Club committees, shall constitute the Board of Directors: (1) President, (2) Vice President, (3) Secretary, (4) Treasurer and (5) Road Captain.
- Election of officers for the ensuing year shall be announced at the annual business meeting. This election shall be by secret ballot.
- All officers shall be elected for one year and shall hold office until their successors are elected and qualified. Their terms of office shall start January 1 and end December 31.
- The Board is authorized to establish such permanent or temporary committees are necessary to carry on the program of the Club.
- A nominating committee shall be appointed by the Board at a meeting not less than sixty days before the annual meeting.
The Constitution may be amended by two-thirds of the members voting in person or by mail at any regular meeting; provided such proposed amendment shall have been made in writing, and submitted at the previous meeting.
FUNDS, FINANCES AND PROPERTY
- The funds of the Corporation shall be deposited in a bank of good standing, in the name of the Highland Rim Bicycle Club, subject to the draft of the Treasurer or President.
- After payment of all liabilities, the remaining assets in case of dissolution of the Club shall be given to the League of American Bicyclists.
- The annual business meeting of the membership shall be held in the fourth quarter of each year.
- The membership shall meet whenever the President deems it necessary, but in no case less than once every three months.
- Special meetings of the membership may be called by the President at any time, or he shall call such a meeting upon the written application of three members. The call shall state the nature of the business to be transacted and no other business shall be attended to at such meetings.
Annual membership dues shall be established by majority vote. All dues are payable January 1. Dues for members joining during the previous year may be prorated.
ORDER OF BUSINESS
- The order of business at meetings shall be as follows:
- Call to order
- Roll Call
- Reading of minutes of previous meeting
- Reports of Officers
- Reports of Committees
- Unfinished business
- New business
- Roberts’ Rules of Order shall govern the meetings in parliamentary usage, so far as applicable and not inconsistent with the Constitution.
DUTIES OF OFFICERS
- The President shall have general management and oversight of the affairs of the Club. He shall preside at all meetings; shall have power to fill any vacancy that may occur in the board of Directors; shall appoint all committees; and shall perform such other duties as his office may require.
- The Vice President shall preside in the absence of the President and perform his duties. The Vice President is the President-Elect upon the conclusion of the President’s term(s). He shall perform such other duties as his office may require. In the event of the death, resignation, or removal of the President, the Vice President shall assume the duties of the President and Vice president for the remainder of the year. In the absence of the President and Vice President, the membership shall elect a President pro-tem.
- The Secretary shall keep a list of members and shall record the minutes of the meetings, shall send out notices of the meetings to the members, and assist the President as required in communicating with the members.
- The Treasurer shall receive all moneys and pay all bills, and shall perform other such related duties.
- The Road Captain shall make and have charge of all arrangements of parades, tours and excursions of the Club, and send out notices pertaining to them. He shall make a report of touring activities at each meeting of the membership. He may designate, with the approval of the President, such assistants as he may need in his performance of the duties of the office.